Zoom Refresher

Check out the quick tips below to brush up on your Zoom moves.

Zoom shortcuts for PCs running Windows

    Alt+A -Mute/unmute audio
    Alt+Shift+S – Share a screen
    Alt+V – Turn video on/off
    Alt+R – Record a Zoom meeting
    Alt+M – Mute all participants
    Alt+i – Invite a participant while in a Zoom meeting

Zoom Access If Zoom is installed on the computer, select the Zoom icon to join a meeting or host a meeting – follow steps 1 or 2 below respectively. If Zoom is not installed, open a browser and go to zoom.uga.edu. Select the appropriate option and follow steps below.

1. To Join an existing meeting, you must have the meeting id or be registered for
the meeting –

    a) Select Join a meeting, Enter the meeting ID
    b) May have to type your name in the next field
    c) Select the desired settings
    d) Click Join

2. To Host a Meeting – Sign in – For UGA participants, select SSO

    a) Continue with UGA domain
    b) Login with UGA credentials
    c) At the top right corner, select host a meeting
    d) Copy Invitation link – email the link to anyone you want to invite to your meeting
    e) Click Start
    f) Test audio and sound
    g) Click join with computer audio

Zoom Best Practices

1. Meeting Security – When Scheduling Zoom Meetings Using Your Outlook Calendar – If you add a Zoom meeting to your calendar or create a Zoom meeting in your calendar using the Zoom Outlook Plug-in, note that the calendar entry may include the Zoom meeting password. If you have set up your calendar so that it is open for colleagues to view the details of your meetings, this can expose the password to anyone who views your calendar. Protect the password by making the calendar entry private or editing the entry to remove the Zoom meeting password.
2. Meeting Passwords – It’s highly recommended that you set a strong password for all meetings and webinars.When scheduling a meeting, under Meeting Options, select Require meeting password, then specify a strong password (make your password at least eight characters long and use at least three of the following types of characters: lowercase letters, uppercase letters, numbers, symbols). Participants will be asked for this password in order to join your meeting.
3. Don’t publicly share your meeting ID, and if you’re having a public meeting, don’t use your personal meeting ID ( PMI) use a randomly generated meeting ID instead
4. Lock Your Session – The Zoom Host Controls allow the host or co-host to lock the meeting. Once all your attendees have joined,
5. Prevent attendess from screen sharing without permission.

    – If the Participants panel is not visible, click Manage Participants at the bottom of the Zoom window.
    – At the bottom of the Participants panel, click More.
    – From the list that appears, click Lock Meeting.

Unlock the meeting following these same steps.
When a meeting is locked, no one can join, and you (the host or co-host) will NOT be alerted if anyone tries to join, so don’t lock the meeting until everyone has joined.

Turning off video can increase the clarity of a call – access video setting directly by clicking the down arrow next to the camera